Swap Meet weekend is Saturday 12th & Sunday 13th November. All clubs will need to provide 60 x 4-hour shifts.
Thank you to club members who have put their names down for our roster. Ian still has a few shifts to fill. Please check the roster in this bulletin below and contact Ian if you can help fill some gaps.
The roster shows the number of people needed per shift. The top notes show how many people we have for the shift so far. The highlighted spots show the gaps.
The following information has been distributed for volunteers to give them an idea of what is involved.
Swap Meet Catering -Volunteer Duties:
Thank-you for volunteering. Working at the Swap Meet is good fun, you get to meet lots of people and you are helping your cause. It can be hard work and tiring, so to make it easier to choose an appropriate shift that you feel will matches your abilities, we have divided jobs into light, medium & heavy. Please bear in mind most duties include being on your feet for all your shift. If there are any Barista's or experienced Cashiers out there, please write it on your roster sheet.
Light Duties These include clearing and cleaning tables, serving in the Luncheon Hall, sandwiches, cakes & slices and at the Bain Marie and general duties within the Luncheon Hall, e.g., wrapping cutlery, making toast Sat & Sun
Medium Duties These include, cooking and serving on the BBQ's, cooking on the BBQ's would include sausages, bacon & eggs (this can be hard work). The BBQs are arranged so there are cookers, servers, and a cashier. Due to food handling safety issues the cashier only handles the money. BBQs are Sat & Sun only. Making sandwiches, usually done as a production line set up. Food preparation, cutting up fruit for fruit salads, washing up. Coffee preparation and sales, replenishing stock throughout the event to various sites. Vacuuming on Fri & Sat night after evening service, vacuuming, and cleaning the sites at the end of the event. Fri Sat & Sun
Heavy Duties These include setting up the BBQ’s, moving trestle tables, equipment allocation to sites, setting up tables in the Luncheon Hall, receiving stores and equipment. Receiving and checking Hire Equipment. Collecting equipment from Mayfair Park Rotary Storage Shed. Post event, the reverse of these tasks Mainly Thurs, Fri and Mon.
When you put your name on the roster, please can you indicate L (Light), M (medium) and H(heavy) and we will do our best to meet your request. There will be times when Medium & Heavy merge. If you have any specific needs, please let Ian know.
Expectations of Voluntary Staff: When volunteering for a shift be sure you turn up at the times indicated, if you are unable to work on that shift, please advise Ian directly, or the Staff Co-ordinator on Mobile 0409044429. All Staff are to report to the Staffing Tent to sign in before commencing a shift. The Staffing Tent is located near the Main Entrance and will be signed. Staff will be allocated their area from the Staffing Tent, if you have a disability, please let the staffing co-ordinator know when signing in and a suitable job will be allocated. You will report to the Site Captain who will then explain your duties.
You will be allocated a break during your shift at which stage you may have refreshments supplied by Rotary. At no other stage during your shift are you to partake of food unless permission is given by the Site Captain. On completion of your shift, you are to report back to the Staffing Tent to sign out, this is necessary for Insurance Purposes. If you are a Student a Certificate of Appreciation will be sent to you within the next few weeks, this may be used for your Studies in Community Work.
Thank You for volunteering
